Data Privacy Policy

Effective Date: 10 Nov 2017 

Revised Date: 24 May 2025 

PRIVACY STATEMENT 

Your personal information is important to Kinetix International Logistics, LLC (Kinetix International Logistics).  In order to facilitate your relocation information about yourself, those accompanying you, the location of  your possessions, contact information, details about your possessions, collection of documents, information  necessary to interact with governmental agencies and any necessary information concerning your employment  if applicable will be collected and utilized. If you are relocating with a corporation or on your own some of the  aforementioned information maybe provided by your employer, your relocation company or an overseas freight  forwarder consigning services to one of our offices on your behalf.  

Kinetix International Logistics operates globally, as such, your personal information is subject to the EU General  Data Protection Regulations (GDPR), the EU-U.S. Data Privacy Framework (EU-U.S. DPF), the UK Extension to  the EU-U.S. DPF, and the Swiss-U.S. Data Privacy Framework (Swiss-U.S. DPF) Principles, any local laws as well  as laws present in Canada, Germany, and Singapore. This Privacy Statement details the information we gather  and what we do with it. Information provided or obtained during this process is Kinetix International Logistics’  confidential information unless expressly stated otherwise. 

This means Kinetix International Logistics does not sell or share personal information for monetary or commercial benefit, nor for behavioral advertising, consistent with the definitions under the CCPA/CPRA and PIPEDA. Kinetix International  Logistics may share information with other companies in conjunction with your physical move. Kinetix  International Logistics operates both as a controller and processor. Upon conclusion of your relocation and  within the limits of the law all personal information will only be kept as long as needed to comply with legal and  contractual obligations; as such personal information will no longer be shared, information will be archived &  information will eventually be anonymized. 

WHAT WE GATHER & WHAT WE DO WITH IT 

Personal information identifies the specific individual associated including: name, address, phone numbers,  email, driver’s license, passport, work visa, bank account information, Tax ID, etc. 

  • All personal information collected is necessary to arrange services, facilitate your relocation and interact  with authorities. 
  • Personal information will only be shared with those parties or authorities involved in facilitating your relocation. 
  • Kinetix International Logistics will remain reasonably responsible for all personal information shared with  affiliates and Third Parties as provided by both DPF Principles, GDPR and any Addendums. 
  • Kinetix International Logistics and their network suppliers have strict private policies in place. 
  • Kinetix International Logistics does not share or sell any information with/to marketers. 
  • Kinetix International Logistics does not utilize personal information to profile. 
  • Kinetix International Logistics acts as both a controller and processor of the information at the direction of  the client and or client and account. 
  • Any individual who seeks to access, correct, amend or delete inaccurate information should direct their  request to Kinetix International Logistics. Kinetix International Logistics will review the inquiry or discuss the  inquiry with the controller and reply within a reasonable period. 
  • Kinetix International Logistics reserves the right to disclose any information necessary to identify, contact  or bring legal action against anyone who may be intentionally or unintentionally violating, causing harm/ interference/injury to Kinetix International Logistics property, rights, other Kinetix International Logistics’  Customers, Governmental Agencies, etc. 
  • Kinetix International Logistics may access and or disclose personal information in good faith as the law  permits, as required by law to comply with a subpoena or for administrative purposes. 

Data Retention 

Personal information will be retained as long as your record is active and thereafter consistent with data  retention policies. If you elect to cancel services or request we no longer use your information Kinetix  International Logistics will cease to share your information, archive and anonymize as legally and contractually allowable. 

Suppliers & Third Parties 

Kinetix International Logistics may share personal information with clients, affiliates, and third-party service providers as required to deliver contracted moving services and as allowed by law.

Kinetix International Logistics may disclose personal information in the event of a merger, acquisition or sale of  all or a portion of its assets; in the event of such a change notice will be posted on the website as well as any  choices you may have. 

The Kinetix International Logistics supply chain is an important piece of how services are delivered. Kinetix  International Logistics will take reasonable steps to ensure all suppliers are obligated to protect personal information. 

Transfer of Information and Location of Servers 

Where personal information is transferred across borders, Paramount Transportation Systems implements appropriate safeguards under applicable data transfer laws. These may include reliance on:

  • Adequacy decisions issued by regulatory authorities;
  • Standard Contractual Clauses (SCCs) issued by the European Commission or UK ICO;
  • International Data Transfer Agreements (IDTAs) in the UK;
  • Binding Corporate Rules (BCRs), where applicable;
  • Specific consent from the data subject;

Additional technical, contractual, and organizational measures where required.  

Compliance 

Kinetix International Logistics complies with the EU-U.S. DPF, the UK Extension to the EU-U.S. DPF, and the  Swiss-U.S. DPF as set forth by the U.S. Department of Commerce. Kinetix has certified to the U.S. Department of  Commerce that it adheres to the EU-U.S. DPF Principles and the UK Extension to the EU-U.S. DPF with regard  to the processing of personal data received from the European Union and United Kingdom in reliance on the  EU-U.S. DPF and the UK Extension to the EU-U.S. DPF. Kinetix has certified to the U.S. Department of Commerce  that it adheres to the Swiss-U.S. DPF Principles with regard to the processing of personal data received from  Switzerland in reliance on the Swiss-U.S. DPF. If there is any conflict between the terms in this privacy policy and  the EU-U.S. DPF Principles and/or the Swiss-U.S. DPF Principles, the Principles shall govern. To learn more about  the Data Privacy Framework (DPF) program, and to view our certification, please visit https://www.dataprivacyframework.gov  

Kinetix International Logistics will offer EU, UK, and Swiss individuals whose personal information has been  transferred to us the opportunity to choose whether the personal information it has received is to be used  for a purpose other than the purpose for which it was originally collected or subsequently authorized by the  individual. An individual may opt-out of such uses of their personal information by contacting us at  privacy@kinetixlogistics.com. 

In compliance with the EU-U.S. DPF, the UK Extension to the EU-U.S. DPF, and the Swiss-U.S. DPF, Kinetix  commits to cooperate and comply with the advice of the panel established by the EU data protection authorities  (DPAs), the UK Information Commissioner’s Office (ICO), and/or the Swiss Federal Data Protection and  Information Commissioner (FDPIC) with regard to unresolved complaints concerning our handling of personal  data received in reliance on the EU-U.S. DPF, the UK Extension to the EU-U.S. DPF, and the Swiss-U.S. DPF. If  you should have a complaint or inquiry, please contact Kinetix International Logistics: 

Kinetix International Logistics, LLC 

Data Protection Officer 

5301 Shawnee Road, Suite #402  

Alexandria, Virginia 22312 USA 

Tel: +1 703.564.9500 

Email: privacy@kinetixlogistics.com 

Kinetix International Logistics commits to refer unresolved privacy complaints to the EU Data Protection  Authorities (DPA’s). If you do not receive timely acknowledgment of your complaint or if the situation is not  satisfactorily addressed, please visit the EU DPA’s website at https://edpb.europa.eu/about-edpb/about-edpb/ members_en or if the issue is Swiss related to the Swiss Federal Data Protection and Information Commissioner  (FDPIC) at https://www.edoeb.admin.ch/edoeb/en/home/datenschutz.html. If your complaint is still not resolved  through these channels, a binding arbitration option before a DPF Panel may be available under limited  circumstances. In the event of a privacy complaint within the United States, Kinetix International Logistics is  subject to investigatory and enforcement powers of the U.S. Federal Trade Commission. 

In the event of a privacy complaint within the United States, Kinetix International Logistics is subject to  investigatory and enforcement powers of the U.S. Federal Trade Commission. If you don’t receive timely  acknowledgment or you are dissatisfied with your response from Kinetix International Logistics, please visit the  FTC website at https://www.ftc.gov. 

Additional Global Compliance Requirement

In addition to the requirements of the EU-U.S. Data Privacy Framework, UK Extension, and Swiss-U.S. DPF, Paramount Transportation Systems complies with global data protection laws applicable to the jurisdictions in which it operates, including but not limited to:

  • The General Data Protection Regulation (GDPR) (EU)
  • The UK General Data Protection Regulation (UK GDPR)
  • The Swiss Federal Act on Data Protection (revFADP) (Switzerland)
  • The Personal Information Protection and Electronic Documents Act (PIPEDA) (Canada)
  • The California Consumer Privacy Act as amended by the CPRA (CCPA/CPRA) (United States)
  • The Lei Geral de Proteção de Dados (LGPD) (Brazil)
  • The Personal Data Protection Act (PDPA) (Singapore)
  • Applicable data localization, cross-border transfer, and security laws in all countries from which data is collected or to which it is transferred.

Where required, Paramount Transportation Systems ensures that appropriate data transfer mechanisms are in place (such as Standard Contractual Clauses, International Data Transfer Agreements, or adequacy decisions), and that additional safeguards are implemented to ensure data security and compliance with applicable legal frameworks.

Security 

Your personal information is important. Kinetix International Logistics maintains reasonable physical, electronic  and procedural safeguards designed to protect all data. Kinetix International Logistics regularly reviews receipt,  delivery, use, security standards, and procedures for handling all information both internally and externally to  protect against unauthorized disclosure, use or access to personal information. Kinetix International Logistics  limits contact to those employees, agents and suppliers based on the services and functions each entity  is providing. 

If you should have a question or concern please use the contact information under Compliance above. 

Changes to the Privacy Statement 

Kinetix International Logistics reserves the right to amend the Privacy Statement at any time and at its  sole discretion. Any changes to the Privacy Statement will be made available on the website prior to  becoming effective. 

Your Rights  

Depending on your country of residence, you may also have the following rights under local privacy laws:

  • The right to withdraw consent at any time, where processing is based on consent.
  • The right to object to or limit certain types of processing, including direct marketing or profiling.
  • The right to lodge a complaint with your local data protection authority.
  • The right to data portability, allowing you to obtain and reuse your personal data across different services.
  • The right to designate a representative to act on your behalf in exercising your privacy rights (as under CCPA or other U.S. state laws).
  • The right to transparency regarding any automated decision-making or profiling.

Requests to exercise these rights may be made by contacting Kinetix International Logistics at privacy@kinetixlogistics.com.

OUR WEBSITE 

Data Collection Technology  

Kinetix International Logistics employs limited use automatic data collection technology on all websites or  services. The tracking technology includes cookies (see below) to collect information such as your IP address, 

Internet service provider, browser type, operating system and language, referring and exit page URLs, date and  time, amount of time spent on particular pages, what sections of the websites you visit, number of links you click  while on the websites and other data. Please be advised that if you opt out of any service, you may not be able  to use the full functionality of the website or service. Other than rate requests explicitly submitted on Kinetix  International Logistics forms. Kinetix International Logistics does not gather personal information of  any kind. 

Visiting other Internet Sites and Social Media 

Kinetix International Logistics is not responsible or liable for third-party sites accessed through a Kinetix  International Logistics website. Other Internet sites including those which may be linked to/from the Kinetix  International Logistics website may have their own privacy policies or no policy at all. The inclusion of any link,  including social media links, does not necessarily imply we endorse the third party company, its Internet site or  any services it may promote. 

Cookies 

Kinetix International Logistics websites may make use of “cookies” to measure website activity and provide  analytics. A cookie is an element of data that a website can send to your browser which may then store the  cookie on your hard drive. Cookies cannot be used to collect sensitive information about your computer or  data residing on your computer. Most major websites use this technology and most browsers are set up to accept them. 

Visitors may disable cookies by visiting their browser settings and adjusting their browser’s cookie settings;  however, disabling cookies may interfere with the ability to view certain content on Kinetix International  Logistics sites. 

Revision History 

VERSION DATE REVISION AUTHOR SUMMARY OF CHANGES 1.5 03 April 2023 Silvia Louro, Director, Quality & Compliance Document review

1.4 01 April 2022 Silvia Louro, Director, Quality & Compliance Document review 

1.3 01 April 2021 Silvia Louro, Director, Quality & Compliance Document review 

1.2 1.1 1.0 

20 Dec 2020 16 Jan 2020 04 June 2018 

Silvia Louro, Director, Quality & Compliance Louis Rast, Group Director 

Phil Joyaux, IT Director 

Revised compliance section Document review 

FMC #023103F

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